ARTICLE 1 - NAME, PURPOSE, AND CLUB PHILOSOPHY
Section 1 - Name
The club shall be called the Kingman Bass Club
Section 2 - Purpose
To improve our skill as bass anglers through a fellowship of friendly exchange of expert bass catching techniques and ideas, and to promote and encourage youth awareness, and a love for this great recreational sport.
Section 3 - Club Philosophy
The club was formed for the purpose of creating a weekend fisherman's organization. The only limitations this club shall have are those imposed by state and local laws as those voted on and approved by the general membership.
ARTICLE II - MEMBERSHIP
Section 1 - Number of Members
The club shall maintain at least 3 teams.
Section 2 - Requirement for Membership
A - Complete a membership application
B - Express a genuine interest in bass fishing and club functions
C - Must be 16 years of age (anyone under the age of 18 must provide written approval from their legal guardian before fishing)
D - The President will notify the prospective new member of the club's decision and review the Constitution and By-Laws as well as the Tournament Rules with the new member
Section 3 - Membership Dues
The membership dues shall be $35 annually, due on or before the first scheduled club meeting of each year, New members will pay dues upon acceptance into the club. Teams are allowed to have a sub for 2 tournaments(excluding Fish Off) of the year. If sub fishes 1 tournament, they shall pay half of the membership dues. If sub fishes 2 tournaments, they shall pay full membership price.
Section 4 - Meetings of Members
The membership shall hold regular meeting on the Wednesday prior to a one-day tournament, or 2 Wednesdays (10 days) before a two-day tournament. The meeting time will be 7:00 p.m.
Section 5 - Termination of Membership
A member shall be terminated for the following:
A - failure to pay dues
B - any action which would reflect dishonor and disgrace upon the club
C - an unwillingness to participate in club activities
D - a consistent failure to comply with club rules
E - failure to provide proof of insurance
ARTICLE III - OFFICERS, ELECTIONS, VACANCIES, AND ELIGIBILITY
Section 1 - Officers and their duties
A - President: Presides over all meetings and directs all official business. He shall provide leadership and planning for all club activities, appoint and direct all committee functions. The President will not vote on issues unless required to break a tie vote, at which time, his/her vote will determine the motions' acceptance or rejection.
B - Vice President/Tournament Director: Assists the President in carrying out his/her duties and acts in behalf of him/her during his/her absence. As Tournament Director, he/she will have the authority over the conduct of the tournament, will obtain necessary permits, and determine the check-in site and weigh-in time. The Tournament Director records weights and tournament statistics at weigh-in.
C - Webmaster: Will maintain permanent records.
D - Assistant Tournament Director: Will assist the Tournament Director in all duties. Will act as Tournament Director in his/her absence.
E - Weighmaster: Has the responsibility of the club's scales, measuring and weighing of all fish presented for weigh-in, and the determination of the weigh-in site.
F - Assistant Weighmaster: Assists Weighmaster in all duties and performs those duties in the absence of the Weighmaster. Weighs and measures the Weighmaster's catch during tournaments.
G - Treasurer: Shall maintain a checking account in the club name, collect dues and tournament entry fees, and pay accounts payable. Shall render a financial statement/report concerning the status of the club's account balance at the beginning of the monthly meeting following the reading of the previous month's minutes. Additionally he/she shall maintain current liability insurance for the club and keep an active file of boaters' liability insurance. The Treasurer will also chair the Contact Committee to insure all members receive all communications. He/she may recruit help as needed on approval of the President.
H - Secretary: Records the minutes of all meetings. Shall assist the Treasurer in his/her duties and perform those duties in case of his/her absence. The Secretary shall be an active member of the contact committee.
Exception: Any member will be allowed to perform or assist in the duties of other members on the approval of the President. This is subject to their qualifications to perform that task.
Section 2 - Elections
The election of officers shall be held annually at a regular meeting during the month of October. Elections shall be by simple majority of the members present. Election of each officer shall be held separately in order as listed in Article III Section 1: 1st President, 2nd Vice President/Tournament Director, 3rd Webmaster, 4th Assistant Tournament Director, 5th Weighmaster, 6th Assistant Weighmaster, 7th Treasurer, and 8th Secretary.
Section 3 - Vacancies
In the event an office becomes vacant, an appointment shall be made by the President to fill the remaining term of the individual vacating the office.
Section 4 - Eligibility to Vote
Must be present at the meeting when the elections are being held and be a member in good standing.
Section 5 - Term of Office
The term of office is for one calendar year, which shall begin on January 1st, or until the successor assumes office.
Section 6 - Eligibility for Holding Office
To be eligible for an office, a member must have been active in the club for 6 months, or have special qualifications or experience that would allow the Board of Directors to waive the required 6-month experience. He/she must also have shown and active interest in club functions and have expressed a desire to contribute time and effort to the club.
ARTICLE IV - STANDING COMMITTEES
All standing committees will serve one calendar year or until a new committee is appointed. The terms of the committee members will coincide with that of the President.
A - Board of Directors: The board of directors will consist of 5 members: President, Vice-President, Treasurer, Weighmaster, and Secretary. The President will call all meetings of the Board of Directors and preside at such meetings. The Secretary will record the minutes of the meetings. The Board of Directors will decide all protests and rule on all violations of the tournament rules and bylaws of the club when appropriately received.
B - Youth Committee: The purpose of the Youth Committee will be to plan, organize and promote all activities related to youth awareness. The President will appoint members of the youth committee.
ARTICLE V - CLUB ASSETS
The Treasurer will be responsible for all club assets, including the proper procurement of those assets and proper record keeping of the assignment of those assets to club members. All proposed club expenditures will be presented at a club meeting by the Treasurer, for approval, before the expenditures are paid. Exceptions, such as emergencies, must be approved by a majority of the Board of Directors. Any member in good standing shall feel free to make a motion for club expenditures they feel are in the best interest of the club. The motion must receive a second and be approved by a majority of the voters present to carry.
ARTICLE VI - CLUB INSURANCE
The club shall purchase liability insurance for the current year, and all boaters must maintain personal liability insurance on the boats they are using during tournaments. Any boat being used in a club function must have documentation of proof of insurance on record with the club Treasurer or present that information to the Treasurer prior to the use of that equipment.
ARTICLE VII - AMENDMENTS TO BY-LAWS AND RULE CHANGES
Any changes or additions to the bylaws must be submitted in writing to one of the officers of the club and brought to motion at the October general meeting, seconded, and voted on. A majority vote of members present is required to pass and/or approve the change or addition. Said change and/or addition to the bylaws, shall become effective January 1st of the next year. If there is a change necessary due to circumstances beyond the club's control, a motion may be made at the next general meeting, seconded, and voted-in by a a majority vote of members present, and be effective for the same time frame.
Tournament rules shall remain in force for the tournament year and any suggested changes should be submitted in writing to a tournament committee member, President, Vice-President, or Weighmaster to be brought before the club at the October meeting, motioned, seconded, and voted in by a majority vote of the present members, to be effective January 1st of the next year.
If circumstances bring cause to make change during the year, motions may be brought up an any general meeting. These motions will be reviewed by the board and brought to the next general meeting to be placed before the membership. If a decision is made to vote on the motion, it will follow the majority guidelines set down under Article VII.
ARTICLE VIII - TOURNAMENTS
Section 1 - Number of Tournaments
Tournaments will be held monthly based on a January through November year. The participants' best 6 of 8 tournaments (allowing for two "throw out" tournaments in any one year) will be counted for cumulative year-end points for awards, and to be eligible for the November fish-off (all show-up points will be kept).
Section 2 - Entry Fees
A - Big Fish $10.00 per day for each entrant. Big fish pot goes to the entrant with the biggest fish.
B - Entry fee is $100.00 per boat
The $100.00 entry fee will be split 10% to the club, 10% toward the November fish-off, and 80% split by the top finishers based on the following payback matrix:
1-4 teams one place 100%
5 teams two places 60% - 40%
6 - 9 teams three places 50% - 30% - 20%
10 - 13 teams four places 40% - 30%- 20% - 10%
14 - 16 teams five places 35% - 30% - 20% - 10% - 5%
17 - 19 teams six places 35% - 25% - 15% - 12% - 8% - 5%
C - Payback Matrix for the fish-off tournament will be 50% for 1st, 30% for 2nd, and 20% for 3rd place.
D. All tournament entries are due upon the meeting date of the schedule tournament. If unable to make it to meeting, make sure you make arrangements to have entries in to Treasurer upon the meeting date.
Section 3 - Tournament Schedule
The Tournament Director shall prepare an annual tournament schedule for the next year and submit copies for all members attending the October meeting, at which time, the1st tournament date will be finalized and approved, remaining schedule will be finalized and approved during the first meeting of the year. Tournament dates, once set, are final. Lakes may be indicated by "TBA" due to unknown lake conditions, etc. The choice of TBA lakes may be voted on and decided at the monthly meeting prior to the tournament by a majority of the members present. It will take a majority vote by the club members desiring to fish a tournament to change any tournament that has been adopted as part of the original schedule. The location of the Fish-Off tournament will be chosen by a majority of the club members during a meeting in September after the Professional Tournament Schedules have been published.
Section 4 - Tournament Length
All tournaments will be a minimum of 8 hours.
ARTICLE IX - AWARDS AND BANQUET
A - An annual awards banquet or picnic will be held each year to honor our members and recognize their accomplishments during the year.
B - Awards and/or trophies will be presented as follows:
Team of the Year
Big Fish of the Year
Heaviest Stringer of the Year
2nd highest year-end points
3rd highest year-end points
4th highest year end points
Note! In case of a tie in total year-end points following the November tournament, total weight for the year will determine the higher placement. If total weights are the same, big fish for the year will be the tiebreaker.